Most landlord tools store the currentlease and overwrite the previous one whenever you renew. That's fine until you need to look up a rent figure from three years ago for a tribunal, an audit, or a depreciation review. PropLedger keeps the whole timeline.
Why lease history matters
Lease history isn't archive material. Australian landlords rely on it constantly — to justify rent increases under tenancy legislation, to defend bond claims at tribunal, to back up depreciation schedules at EOFY, and to understand whether a tenant has actually been on-time across the relationship or just the last six months.
PropLedger's lease records are immutable in the meaningful sense: renewing or ending a lease creates a new record while the old one stays on the timeline, with every rent change, gap, and tenant identity preserved. You can come back to any point in the past and see what was actually true at the time.
Lease timeline
The lease timeline is the single source of truth for everything that's happened on a property — leases, vacancies, scheduled rent increases, mid-lease changes, and renewals. Click any event and you can see the documents, the figures, and the related ledger entries.
2024-07-01
Lease #1 started
$600/wk, 12-month fixed
2025-01-01
Mid-lease rent increase
Scheduled — $610/wk effective 1 Jan
2025-07-01
Lease #1 renewed
12-month renewal, $625/wk
2026-07-01
Lease #1 ended, vacancy
11 days vacant, re-let at $640/wk
2026-07-12
Lease #2 started
Current tenant, $640/wk
Built-in lease tools
Scheduled rent changes
Set a rent increase weeks or months in advance. PropLedger applies it automatically when the date arrives.
Lease expiry visibility
See which leases are expiring in the next 30, 60, or 90 days so renewals don’t catch you out.
Vacancy risk monitoring
Surfaces leases ending soon without a renewal or new tenant lined up — your early warning system.
Renewal history
Every renewal becomes a new record, not a replacement. The old lease, old rent, and old terms remain visible.
Mid-lease changes
Capture amendments — water charging, pets allowed, parking rights — with effective dates that fold into the timeline.
Tenant continuity
Track the same tenant across renewals so you can see total tenure, total rent paid, and full payment history.
Vacancy risk
Vacancy is the single biggest cost most Australian landlords face — one week vacant on a $640/wk property is roughly 2% of your annual yield gone. PropLedger surfaces upcoming lease expiry alongside your portfolio so you can start the renewal conversation, advertise early, or plan an inspection well before the gap opens up.
30-day expiry window
All leases expiring in the next 30 days with renewal status.
Scheduled rent increases
Upcoming rent changes by lease so you can give the right legislated notice.
Vacancy gap projection
Estimated vacant days based on the lease end date and any new tenant start date you’ve set.
Re-let benchmarking
What you charged on the last lease vs current market rent, so renewals are informed.
Set up your first property in minutes. PropLedger keeps the lease history that other tools throw away.