Property manager statement arrives. You squint at the PDF, transcribe a dozen lines into a spreadsheet, then realise the numbers don't match what you expected. PropLedger collapses that whole loop into upload → review → match → done.
The reconciliation problem
Every Australian landlord who's ever received a statement from a managing agent knows the feeling: the totals look about right, but the line-by-line picture is messy. A water bill you didn't expect. A repair you forgot about. A rent line that's $30 short and nobody's flagged it.
If you don't catch the mismatch when the statement lands, you carry the error all the way into your EOFY reporting. PropLedger's reconciliation flow makes the mismatches obvious, so they get fixed in the same session you receive the statement.
How it works
Upload or forward
Drag a PDF statement onto your dashboard, or forward it from your inbox. PropLedger ingests the document and queues it for review.
Auto-extract lines
Each line on the statement is extracted — date, description, amount, GST — and presented in a clean review screen.
Match against open charges
PropLedger suggests matches against open rent charges and expenses. Confirm, edit, or split lines as needed.
Land in the ledger
Once confirmed, the lines hit the rent ledger and expense register cleanly. No double-entry. No silent mismatches.
Bill intake
PropLedger gives each property a private email address. Forward bills from your strata, your water utility, your electrician, or your insurer, and they land in the review queue with the PDF attached. Approve, code, and they hit the expense register against the right property.
Review queue
April rent statement
Rent week 8 Apr
8 Apr · Matches open charge
Rent week 15 Apr
15 Apr · Partial — $230 shortfall
Water rates Q1
18 Apr · New expense
Letting fee
22 Apr · Categorise
Why it matters at EOFY
No statement archaeology
When EOFY arrives, you’re not opening twelve months of email looking for missing bills. They’re already in the ledger.
Numbers match the bank
Bank statement total equals statement-line total equals ledger total. Your accountant doesn’t have questions.
An audit trail you can actually use
Every line links back to the source PDF and the charge it was matched against. If the ATO ever asks, you have the receipts.
Upload your next rent statement and see PropLedger’s reconciliation flow in action.